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PH 02/26: Port Hedland vessel inspection criteria

Effective 1 May 2026. Machinery physical inspections are carried out at anchorage only, or up to 30 days prior to arrival at the load or discharge port. The Port Hedland Vessel Vetting Form remains a Pilbara Ports controlled document completed by the vessel; this inspection does not replace it.

Section 6.1: Trigger criteria

One or more trigger makes a machinery physical inspection mandatory. The Harbour Master may also direct an inspection under Trigger E.

Section 6.3: Mandatory machinery inspection scope

Where a trigger applies, the scope below is mandatory.

Excellence hints

What to look for when something goes beyond the standard. Use each framework's own language in the "Where this inspection exceeds standard practice" note, it reads as evidence, not a compliment.

DryBMS

Dry Bulk Centre of Excellence's Dry Bulk Management Standard. Rates management practice across four pillars, each on a four level maturity scale.

• Plant, condition and reliability of the ship, its structure, machinery and equipment
• People, competence, familiarity, manning, welfare and the conditions the crew work under
• Process, the management system, procedures, certification and how they are actually applied
• Performance, inspection and detention record, and the trend the operator is on

• Basic, meets existing legal requirements, nothing more
• Intermediate, has identified processes that go beyond compliance
• Advanced, those improved practices are further developed and applied consistently
• Excellence, the highest tier, self correcting and no longer dependent on individual effort to hold

Ready to adapt: Planned maintenance close out is fully evidenced with photographs and dated records without prompting, consistent with DryBMS Excellence level maturity for the Plant pillar.

RightShip RISQ

RightShip's Inspection Ship Questionnaire, used for bulk carriers and general cargo and container ships. No numbered maturity scale, every item sorts into one of three tiers instead.

• Statutory, the regulatory minimum, required under IMO, flag and class rules
• Recommended, industry guidance drawn from IMO, ISO, ILO, OCIMF and ICS standards
• Desirable, best practice benchmarks drawn from maritime publications and P and I loss prevention guidance, the tier that separates an average vessel from a standout one

Ready to adapt: Mooring line management goes beyond the statutory and recommended requirements and meets the RISQ desirable-item benchmark for best practice documentation.

SIRE 2.0

OCIMF's Ship Inspection Report Programme, second generation. Built for tankers, but the language transfers well, it is the clearest of the three about what exceeding expectations means.

• Hardware, the physical condition of the equipment
• Process, whether company procedure was actually followed
• Human factors, how the crew executed the task, including the Performance Influencing Factors bearing on them at the time
• Graded response, from "not as expected" up to "exceeds expectations", OCIMF's own top rating

Ready to adapt: The bosun's handling of the mooring operation exceeded normal expectations under pressure, consistent with a positive SIRE 2.0 human factors observation.